This protocol governs how self-organized activities emerge, operate, and conclude within the Network Nations Alliance. ## Instantiation **Trigger Type:** Action-based **Trigger Condition:** - A Member proposes a new activity - An existing activity requires transition or conclusion ## Authority & Oversight | Role | Authority | Accountability | |------|-----------|----------------| | [[Activity Coordinators]] | Coordinates their activity | Steward Council, participants | | [[Steward Council]] | Supports activities, provides resources | Alliance Assembly | | Activity Participants | Contribute to activity | Activity Coordinator | ## What Are Activities? Activities are self-organized efforts that advance Alliance purpose. They include: - **Mapping projects:** Researching and documenting Network Nations landscape - **Alliances:** Building relationships with aligned organizations - **Initiatives:** Focused efforts toward specific outcomes - **Grants:** Funding programs supporting Network Nations development - **Gatherings:** Events bringing community together - **Courses:** Educational programs on Network Nations topics - **Other:** Any effort aligned with Alliance purpose Activities are: - **Self-organized:** Emerge from Member initiative, not top-down direction - **Aligned:** Serve Alliance purpose and uphold Alliance values - **Supported:** May receive Alliance resources and visibility - **Accountable:** Report to Alliance on progress and outcomes ## Starting an Activity ### Proposal Requirements A Member proposing an activity provides: - **Name:** Clear, descriptive title - **Purpose:** How it serves Alliance purpose - **Scope:** What it will do and not do - **Duration:** Expected timeline (ongoing or time-bound) - **Support needed:** What resources or support requested - **Coordinator:** Who will lead (usually the proposer) ### Formation Process | Step | Action | Actor | Duration | Output | |------|--------|-------|----------|--------| | 1 | Draft proposal | Proposer | — | Proposal shared | | 2 | Gather support | Proposer | — | 2+ Members express support | | 3 | Announce | Proposer | — | Activity announced to Alliance | | 4 | Launch | Activity Coordinator | — | Activity begins | **Support requirement:** Two Members (besides proposer) must express support for the activity. This ensures activities have initial momentum and aren't purely solo efforts. **Announcement:** Activities are announced via Alliance communication channels. No approval required from Steward Council, but Council is notified. ## Operating an Activity ### Activity Coordinator Responsibilities - Coordinate participants and working sessions - Maintain communication with Alliance - Ensure alignment with Alliance purpose and values - Track progress and share updates ### Participant Responsibilities - Contribute as committed - Uphold Alliance values in activity spaces - Communicate availability and constraints ### Alliance Support Activities may request from Steward Council: - Platform access or dedicated channels - Announcement and visibility support - Financial resources (per [[3. Protocols/Asset Protocols/Treasury Management Protocol|Treasury Management Protocol]]) - Connections to relevant parties Steward Council decides on resource requests per [[Steward Council Protocol]]. ## Activity Updates **Quarterly:** Activity Coordinator provides brief status update (at Alliance Assembly or async) **At milestones:** Significant outcomes or changes shared with Alliance **As needed:** Questions or support requests to Steward Council ## Concluding an Activity Activities may conclude in several ways: ### Successful Completion - Activity achieves its purpose - Lead documents outcomes and lessons learned - Final report shared with Alliance - Materials archived ### Transition - Activity Coordinator hands off to successor - New Lead continues per [[Activity Coordinator Protocol]] - Alliance notified of transition ### Pause - Activity becomes dormant but not concluded - Lead notifies Alliance of pause - May reactivate later ### Wind-Down - Activity determines it's no longer viable or valuable - Lead communicates wind-down decision - Materials archived, participants thanked ### Steward Council Intervention If an activity: - Becomes misaligned with Alliance purpose - Causes harm or conflict - Becomes inactive without communication Steward Council may: - Reach out to Activity Coordinator for clarification - Request course correction - Archive activity after 6 months of inactivity ## Completion & Outputs **Protocol completes when:** - Activity concludes (any pathway) - Activity transitions to new Lead **Outputs:** - Activity record and documentation - Final report (for concluded activities) - Archived materials ## Exceptions & Edge Cases - **Multiple Leads:** Activities may have co-leads; they coordinate among themselves - **Overlapping activities:** Similar activities may coexist; collaboration encouraged but not required - **Large activities:** Activities with significant scope may develop their own governance with Steward Council input ## Related Protocols - [[Activity Coordinator Protocol]] — Lead responsibilities - [[Member Protocol]] — Participant expectations - [[Steward Council Protocol]] — Resource request handling - [[3. Protocols/Asset Protocols/Treasury Management Protocol|Treasury Management Protocol]] — Financial support