This protocol governs how the Network Nations Alliance treasury is managed — ensuring responsible stewardship of shared financial resources. ## Instantiation **Trigger Type:** Action-based **Trigger Condition:** - Funds are received by the Alliance - An expenditure is proposed - Financial reporting period occurs ## Authority & Oversight | Role | Authority | Accountability | |------|-----------|----------------| | [[Steward Council]] | Manages treasury, approves expenditures | Alliance Assembly | | [[2. Structure/Roles/Steward|Steward]]s | Signatories on multi-sig wallet | Steward Council | | [[Alliance Assembly]] | Approves annual budget, major expenditures | The Constitution | ## Treasury Structure The Alliance treasury is held in a multi-signature wallet requiring multiple Steward approvals for transactions. **Wallet Configuration:** - All Stewards are signatories - Threshold varies by transaction size (see below) ## Transaction Approval Thresholds | Amount | Required Signers | Process | |--------|-----------------|---------| | Under $500 | 2 of N Stewards | Direct approval | | $500 - $2,000 | 3 of N Stewards | Steward Council notification | | Over $2,000 | Majority of Stewards | Steward Council decision | | Over $10,000 | Majority + Alliance Assembly | Assembly notification required | ## Rights & Responsibilities ### Steward Council **Rights:** - Receive and hold funds on behalf of Alliance - Approve expenditures within guidelines - Propose budget to Alliance Assembly **Responsibilities:** - Maintain accurate financial records - Provide quarterly financial reports to Members - Ensure funds are used for Alliance purposes - Conduct annual financial review ### Individual Stewards **Rights:** - Propose expenditures - Sign transactions as signatory **Responsibilities:** - Review transactions before signing - Verify expenditure is appropriate - Report any concerns to Council ### Alliance Assembly **Rights:** - Receive financial reports - Approve annual budget - Direct major expenditure decisions **Responsibilities:** - Engage with financial matters in good faith - Provide input on resource priorities ## Expenditure Categories | Category | Description | Approval Level | |----------|-------------|----------------| | **Operations** | Hosting, tools, subscriptions | Steward Council | | **Activities** | Support for Alliance activities | Steward Council | | **Events** | Gatherings, travel support | Steward Council | | **Grants** | Funding to projects/initiatives | Alliance Assembly | | **Compensation** | Payment for work | Steward Council (within budget) | ## Process Sequence (Expenditures) | Step | Action | Actor | Duration | Output | |------|--------|-------|----------|--------| | 1 | Propose expenditure | Steward | — | Proposal documented | | 2 | Review | Steward Council | 48 hours | Decision made | | 3 | Sign transaction | Required Stewards | 48 hours | Transaction executed | | 4 | Record | Designated Steward | Within 24 hours | Record updated | ## Financial Reporting **Quarterly Reports:** Steward Council shares treasury balance and transaction summary with Members **Annual Report:** Comprehensive financial report presented at Annual Gathering **On Request:** Members may request financial information at any time ## Receiving Funds - All incoming funds logged with source and purpose - Restricted funds (grants, donations with conditions) tracked separately - Acknowledgment sent to donors when appropriate ## Completion & Outputs **Protocol completes when:** - Transaction is executed and recorded - Reporting period is complete **Outputs:** - Transaction records - Financial reports - Audit trail ## Exceptions & Edge Cases - **Emergency expenditure:** Any Steward may authorize up to $500 for genuine emergencies; must be reported within 24 hours - **Signatory unavailability:** If required signers unavailable, Council may temporarily adjust threshold with documentation - **Disputed transactions:** Any Steward may pause a transaction for 48 hours pending Council discussion ## Related Protocols - [[Steward Council Protocol]] — Where expenditure decisions occur - [[Multi-Sig Treasury]] — Asset documentation