<!-- YAML-SNAPSHOT:START --> | Key | Value | | --- | ----- | | **id** | OCL-protocol-governance-meeting | | **name** | Governance Meeting Protocol | | **description** | The official process for convening, facilitating, and recording governance meetings. | | **initializationEvent** | A facilitator schedules a [[Governance Meeting]] to address proposals, tensions, and circle coordination needs. | | **associatedRoles** | [[Labs Member]], [[Labs Manager]] | | **relatedMembranes** | [[Labs Manager Council]], [[Labs Members]] | | **stages** | Scheduled, Active, Reported | <!-- YAML-SNAPSHOT:END --> This protocol provides a structured and equitable method for collective governance decisions. It is adapted from sociocracy, emphasizing distributed authority, equivalence, and effectiveness. **Governance Meeting Metadata** Meeting Name: … Meeting Date: … Facilitator: … Secretary: ... Participants: … **Process** |Stage|Description| |---|---| |**Call**|A facilitator schedules a governance meeting, announces purpose, and circulates proposed agenda items.| |**Opening**|Facilitator names purpose of the circle and confirms roles (facilitator, secretary, timekeeper, etc.).| |**Check-In**|Short round where each member shares their present state to foster presence and relational attunement.| |**Agenda Building**|Collect proposals, tensions, or topics from participants. Prioritize collectively.| |**Proposal & Clarifying Questions**|A proposer presents a tension or proposal. Members ask clarifying questions only.| |**Reaction Round**|Each member responds in turn with reflections, concerns, or appreciations (no interruptions).| |**Consent Round**|Members state consent or objection. Valid objections must identify why proposal is “not safe enough to try” or would cause harm.| |**Integration**|Facilitator works with proposer and objectors to integrate adjustments until consent is reached or tabled.| |**Closing & Check-Out**|Each member shares a short reflection on the process and state of closure. Secretary records decisions.| **Evaluation Criteria** A Governance Meeting is considered valid when: - Called and facilitated by a recognized Facilitator. - Recorded by a Secretary in a transparent, accessible format. - Follows the sociocratic pattern of check-in, proposal, reaction, consent, and check-out. - All valid objections are addressed or integrated. - Decisions and accountabilities are documented for the relevant [[Labs Member]]s.